Are you exploring options to simplify answer sheet evaluation process for your university/ education institute ?
Do you want to use technology to simplify answer sheet checking process ?
Onscreen Evaluation System is the technology to improve current examination paper checking process.
Here is the introductory video about advantages of onscreen marking system
The traditional paper checking process is extremely time-consuming and involves many logistical activities.
Heretofore the paper checking and the result declaration used to take place in a very draggy system. It was a very long step by step done tedious process which wasn’t even that reliable because of the obvious human error factor.
Before listing the advantages of the system, let us have a look at the problems at hand that arise with manual answer sheet checking.
Logistical management is the organization of the question papers and answers sheets before the examination, after the examination and during the paper checking as well.
Physically answer sheet to be stored at central location in secure environment. Exam paper checker need to visit this centralized location in order to evaluate answer sheets of the individual students. Location is one of the important constraint in such situation.
If there are thousands of answer sheet to be evaluated then you may need hundreds of evaluators who should visit this central location and evaluate answer sheets in secure manner.
Moderators are also expected to visit location to moderate / recheck answer sheets. Time consumed for this activity along with cost is higher.
In some cases universities or institutes prefer to send answer sheet copies through courier at examiner location. It involves delays and co ordination activities. Physical handling of answer sheet added to delays of result processing.
This integrated manner of dealing with the handling of the answer sheets is risky as well as extremely time-consuming.
Student Request for Answer Sheet Copy :
If the student ever has issues or doubts regarding the marks or overall summation of the figures given to them, or if they wish to recheck their papers, it has now being made mandatory for the institutions to provide with that
Now a days there are norms where students can request to have photocopy of the checked/evaluated answer sheet. In traditional method it becomes tedious job of manually getting out answer sheet and photocopying it in order to issue it to student.
In the traditional method, it was a very tedious job of manually getting the answer sheets photocopied in order to issue it to the student.
Occasionally, there were also times when the sheets needed to be sent via post to the candidate, making it even vulnerable to damage of any sort.
The entire deal with manually handling the papers is very risky and time-consuming.
Whilst any examination process, the privacy or say the identity of the candidate has to be secured. It is one of the most mandatory requirements of examination conduction.
In traditional way of answer sheet evaluation it is essential to hide identify of student details to avoid malpractices. Manually each answer sheet should be arranged so as to hide identity of the student.
This makes the identification of the candidate more obvious and the safety regarding the privacy of the student was much more at risk.
Apparently, there was a need to take action for the reduction of the errors that take place during the earlier methods of examination evaluation.
The perfect and most needed solution to the same was the adoption of Onscreen Evaluation System, that is designed especially for the purpose of paper checking.
Onscreen evaluation eliminate most of the hassles of traditional processes
Onscreen evaluation is the ideal solution for the rectification or rather upgradation of the age-old exercise of manual paper checking.
With the perfectly tailored software for the evaluation of the answer sheets, Onscreen evaluation has come up to be extremely handy and user-friendly for the users, along with being free from human error.
The software of Onscreen evaluation is specifically designed in such a way that it not only checks papers without error but also comes with many distinct features.
The few such features have been listed and elaborated below:
1.Answer Sheet Scanning:
It involves process to scan each answer sheet and store in software system in secure manner.
2. Answer Sheet Evaluation: (Digital Correction of Exam Papers)
There is no location constraint in such case. Any examiner/ answer sheet checker or Moderator can verify/ evaluate answer sheets sitting at their location .
Person can securely login to the system and can evaluate scanned answer sheets.
Technology driven process is efficient and time needed to evaluate answer sheet reduces significantly as physical handling of answer sheet is eliminated.
Logistical cost and travel management of each evaluator/moderator is eliminated.
Auto Calculation of Total Marks for Answer Sheet
System helps to auto calculate the total. As an examiner you need not have to keep track on compulsory, optional questions attempted by the students. System takes in to consideration best of performances of the students for optional answers.
Calculation of the total is as per question paper pattern and marking scheme. It eliminates manual process. As an examiner you can save 5 to 10 minutes of total calculation activity.
3. Result Generation
It becomes automated as system can directly calculate result and can generate marksheet instantly. It can eliminate process of manually entering marks in the software.
There is facility to export result in excel format. This format can be imported in any of the result generation solution. Manual data entry work of entering marks, validation of it can be eliminated.
It would help to speed up result generation process.
It is mandatory to declare results for the university within 45 days of examination dates. There is timeline and pressure to complete entire answer sheet evaluation activity within stipulated timeline.
Onscreen evaluation system can help to simplify result generation process. System is defined in such a away that calculation of total marks obtained by the student is auto based on exam pattern.
If student has attempted 4 questions out of 5 and there is instruction of attempt any 3 out of 5 then system would consider best of 3 scores while calculating the results. Examiner need not have to keep track on it.
It saves time of manual score calculations. Entire result of individual as well as group of students is available on a single click button and it can be exported in the excel sheet as well.
4. Student request for scan copy
It can be managed easily from the software system.
As per rules and regulations most of the institutions and universities allow students to see their evaluated answer sheet copies. Students need to make payment to get access to their evaluated answer sheet.
In case of such requests, institution need to identify physical answer sheet copy, prepare photocopy of it and issue it to respective student. There is significant logistical and administrative activity in this process.
Onscreen evaluation system can eliminate all administrative hassles and can simplify this process. Students can easily see digitally evaluated answer sheet using technology.
If particular student requests for such copy then administrator can assign View access right to such student so that student can see individual answer sheet copy online itself.
5. Re-Evaluation of Answer Sheet :
There are cases when the students are not satisfied with the results, and request for revaluation or rechecking of answer sheets. Onscreen evaluation makes it simpler to do this activity. This process can be completed in record time. It can help to generate results in quick time.
Traditional process of re evaluation involves activity to handle physical answer sheet. Moderator is provided with physical answer sheet copy where all entries made by previous examiners are masked. Process of masking is manual and it can be time consuming activity.
Moderator re evaluates the answer sheet and new score (if it is significantly different from original score) is updated in the system. This new data should be used to print new marksheet for the student.
There are 3 to 4 steps of handling physical answer sheets and manual data entry work. Chances of error in this activity are high.
Using onscreen evaluation process, you can easily manage moderation and rechecking work as software reassigned answer sheet copy to moderator with masking of previously evaluated entries.
Swapnil has more than 15 years of experience in the Information Technology sector. He has been working on digital platforms in the education sector. Swapnil is an avid reader and writes articles on technology and leading developments in the education and IT sectors.
Swapnil is the founder of Splashgain, an Education Technology company from India working on various innovative EdTech platforms for examinations, proctoring solutions, digital admission process and more. Splashgain has been working with many educational institutes and universities for AI-powered innovations and solutions to transform the education sector.
Splashgain has also filed a patent for an innovative product based on AI.
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