Posted in Case Study

North Gujarat University has completed M Phil Admission Online Entrance Exam using Eklavvya Platform

About Hemchandracharya North Gujarat University

Hemchandracharya North Gujarat University

It is a public university located in the Patan district is one of the well reputed institutes in the Gujarat. The institute has affiliation of more than colleges, covering various courses in the fields of Science, Arts, Commerce, Law, Medicine, etc.

The university has various Under-graduate, Graduate, Post-graduate, & Phd. courses, to more than thousands of students.

Their main endeavors are directed to inculcate integrated humanism and shaping the youths to stand on their own. Basically they aim to create independent personals.

 

About M Phil Course

For every faculty, HNGU has decided to conduct their own CET (Central Entrance Examination). They decided to conduct the exam with online and offline approach. The main aim behind this step was the elimination of the limitation of the internet connectivity. This would give the applicants an exposure to online examinations.

The examination was supposed to be objective type with 100 Multiple Choice Questions (MCQs). It was divided into 2 sections:

Section I: Research Methodology (Subject wise) 50 MCQs for 50 Marks

Section II: Field Specific 50 MCQs for 50 Marks.

There was separate syllabus for each specified subject for Section I and Section II. Passing standards of the CET were 50% aggregate of both the sections. Later PI (Personal Interview) rounds were conducted for 30 marks.

 

M Phil Course has various branches and segments

Sr.No Subject
1 Law
2 Life Science
3 Chemistry
4 Gujarati
5 Mathematics
6 Education
7 Commerce
8 Sociology
9 Sanskrit
10 History
11 Library Information Science
12 Physical Education
13 Economics
14 Hindi
15 English
16 Psychology

 

 

Following Process was used to manage online exams using local Computer System

 

  • The examination details were downloaded in encrypted format, 30 minutes prior to the exams, using the local servers.
  • Candidates were split-up and allotted certain batches with distinguished timings.
  • Each batch was then connected to the local server for the online examination.
  • The entire examination was conducted via intranet.
  • The entire data was then synchronized with the central server after the completion of the exam . After that further processing of results was done.
  • On the basis of the scores of this CET, candidates were shortlisted for the next PI (Personal Interview) round.
  • The entire experiment of conducting the CET online turned out to be successful.

 

Online Entrance Examination Process

Our award winning platform of Eklavvya.in was able to help HNGU in saving a lot of administrative and logistical activities.

Due to the implementation of technology for the examination conduction, the cost for the exam management was reduced effectively. Holding the exams online turned out to be a great help in managing manual work and also man-power.

Two other issues were overcome by the institute:

  • Reducing the risk of the paper leaking,
  • Copying by candidates.

The examinations were held in an utterly transparent environment.

 

 

Online Entrance Exam for M Phil

Entrance Examination Management

Online Entrance Exam M Phil

A lot of Universities in India hold their own CETs for their Graduation, Post-graduation, PhD, etc. courses. The procedure for the entrance involves

  • Inviting applications from students,
  • Accepting the eligible applications,
  • Issuing hall tickets for the entrance exam,
  • Processing of the results for the same,
  • Processing the results according to the merit lists, and then shortlisting the candidates  who are able to crack the exam.

Eklavvya has helped all such universities to use their technology. This helped them to simplify Entrance exams management, Online Admission Process, Fee payments etc.

Technology based implementation for entrance exam management can help university to build brand among students.

Online Entrance Examination System

 

 

 

 

 

Issues faced by institutions who haven’t adapted digitization

  • Manual process is time consuming. It may at times delay the submissions of the documents and the student may lose his / her seat.
  • Manual process bottlenecks the entire admission process
  • Even the student’s documents may get misplaced or lost.
  • The institutions have to incur additional costs for record managements.

Problems faced during manual Entrance Exams

 

  • The method of manual entrance exam which consisted of using hard copies and stuff  turned out to be extremely lengthy.
  • Many a times the documents were lost.
  • Some students may even have missed to get their hall tickets.
  • The details of the students recorded were faulty.
  • Correspondence could not be made with students within their timeline.
  • Delays in the generation of results.
  • At times there were major errors in the results too.
  • The hard copies of the examinations could get destroyed too.
  • Then there are always chances of paper leaking and copying.

Hence, institutions which stuck to traditional methodologies of exam conduction face numerous problems.

 

Results gained by institutions who use Technology for Entrance Exam Management

  • Cost of managing or conducting such exams has reduced
  • Overall timeline for result processing or admission process is improved
  • Satisfaction of students went to higher level due to simplification of processes 
  • Students were able to fill online admission form, download hall ticket and appear for entrance exams


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Eklavvya is associated with many universities and education institutes to conduct entrance examination process.

Eklavvya has helped universities to simplify and automate examination process.

There is facility to conduct exam on mobile and tablet as well. Checkout below video to see how you can conduct exams on mobile and tablet and then it can be synced with central server.

 


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If you are looking to conduct such exams at exam centers then you can refer below video to understand details of implementation of entrance exam at multiple cities

MMCC has successfully digitized online admission and Fee Collection Process using ePravesh® Platform

About MMCC

Marathwada Mitramandal College Of Commerce is a charitable trust established by Hon. Late Shankarraoji Chavan, former Home Minister, Govt of India & followed by Hon. Late Vilasraoji Deshmukh, former Union Minister, Govt. of India. MMCC near the Deccan Gymkhana area Pune is one of the most student-driven colleges in the city.

 

The college is the leader in the field of commerce in Pune. They host a plethora of different industries who offer a variety of profiles with various domains. According to the survey conducted by India Today, MMCC has gained the 4th position in the top 5 colleges of Pune. The college is affiliated with The Savitribai Phule University. Since the last 2 decades, the college has showed a lot of growth and progress overall. The aim of the college is to provide and fulfil their quality policy.

 

Admission process

MMCC Pune provides admissions for various commerce streams like B Com, BBA, BCA, etc. Every year thousands of students from Pune as well as from all corners of Maharashtra come to get admitted in this prestigious institute. Due to manual workload caused by this rush of applicants, the college had to face a lot of challenges. They had delayed result generation and communication of admission rounds to the candidates.

Online admission and Fee Payment Steps for institute

With the use of ePravesh, the forms were made available online; rather the entire procedure of admission was held online. Not only did the students fill the applications virtually, but also made the fee payments online.

A lot of manual facade was saved due to the digitization of the admissions.

Our platform used and supported a variety of analytical information to summarize the total number of applicants across various streams. This also helped in categorizing the details of the applicants.

 

Online Application Form

Platform supported various analytics information to understand total number of applicants across various categories, out side university students, students of MMCC etc.

Admission Analytics

Merit List Generation

The entire merit list of the candidates was generated according to the requirements and eligibility.

The groups of categories, special categories like sports quota, physically handicapped quota, socially backward class, etc. were created with utter ease with the online platform.

The institute was able to generate and out the list pretty fast and efficiently.

The students were notified about the next admission procedures like the verification of the attached documents, upcoming admission rounds, fee payments, etc. via SMS and emails.

This became convenient for the students to be informed about the planned schedule. This also mediated the candidates to be updated regarding their respective admissions.

Fee Collection

Fee Challan Payment

Candidates were selected according to their eligibility and merit. Students who got admissions were sent the admission confirmation SMS and emails. They were also asked to make the fee payments.

According to their quotas and categories, the students were able to download the fee challans online and make the further payments. Even this procedure was managed to be conducted digitally.

Students were given the options to make payments via online banking, debit cards, credit cards, etc. Manual submission of payments was also kept as an option; just in case.

Digital Admission and Fee Collection process

Advantages

MMCC was able to conduct the entire admission procedure from basic application to fee payments professionally.
This digitization helped them to do hold this procedure within their set timeframe.

The online process also turned out to be of great aid to the institute to get the required reports and data quickly.

Even the accounts department was able to keep a track of the payments easily and efficiently with the online system.
The entire administration and admission management cost lessened a lot.

This online process also turned out to be pretty much error free.

This turned out to be an aid the candidates in form submission and fee payments procedures; that too without any delays and without standing in the long queues.

demo of ePravesh online admission solution

 

About ePravesh

 

 

 

Mumbai’s leading Coaching Institute Nayak’s Tutorials using Eklavvya Platform for Management of Exam Question Papers

Nayak Tutorials

Nayak’s Tutorials is one of the leading education service institution, rendering educational coaching across Maharashtra and Gujarat. It provides a wide range of services from coaching to training, in the field of education, through dedicated efforts of professionals. Today, Nayak’s Tutorials has a strong presence with 75 coaching centers, supported by over 500 well educated & experienced tutors. More than 90,000 students have been benefited by their coaching approach.

 

Background

Nayak’s Tutorials conduct tutorials and internal exams based on specific chapters for students from 8th Standard to 12th Standard.  Question Papers of such tutorials are designed based on criteria like difficulty level, Topic. Nayak’s Tutorials cater to thousands of students with batches across multiple locations. Defining question paper manually using expert teachers and sending it across the branches for student evaluation was becoming huge activity with lot of logistic and administration cost.

Nayak’s Tutorials was looking to automate entire question bank management and question paper generation process using technology tool so that, all  students of branches can be provided with chapter/ topic/ section wise tests periodically.

Solution

Nayak’s Tutorials decided to use Online Knowledge Management and Assessment Solution Eklavvya.in to automate exam paper generation process. Following things are automated

Question Bank management

Entire Question Bank of 9th & 10th Standard has been defined and imported in the system. Each Question is defined with attributes like Subject, Topic, Sub topic, Board (CBSE, ICSE, State etc).

Tree Structure of Question bank along with Subject, Topic, Subtopic, Question Type, Difficulty Level and Marks for each question is defined in the system.

Online Question Bank Management

Exam Paper Template Management

Standard Exam Templates for each Stream/ Standard, Subject are defined in the system. Each Template is for specific exam type and pattern.

Exam Paper Template Management

 

For 9th Standard students there can be weekly tests, semester test. Each test can have individual pattern template.

 

Exam Paper Setter

For each subject there can be subject matter expert who can define examination paper using one of the standard template or can define new exam template.

Each Individual exam paper setter can login to the system and define question paper as per requirement.

Online Question Paper Generation Software

Reports

Administrator can generate report of any individual question paper setter or exam as per requirement. Question Paper can be downloaded with secure login for subjective exam to be conducted across multiple locations.

Speaking about technology implementation at Nayak’s Tutorials, its Technology and Content Development Head Mr Naveen Soni has said,

” We have been using “Eklavvya System“ from the last 3 years and found it user friendly. Most of the work related to question paper generation process has been centralized with automation. Coordination across multiple branches for exam has been improved.”

 

 

 

Online Exam and Knowledge Management Software for Skill Based Training

Eklavvya.in is an online assessment and knowledge management solution used by many corporate, Professional Training Institutes, Universities involved in skill based training.It is useful tool for Various Test Preparations, Entrance Tests for Academic Courses, Regular Assessment for University Courses. Many Education entities have been benefited with this new approach of the assessment and exam question paper management. You can enroll for Free Trial to check all features.