Why Continuous communication is important during Admission Process
Admission season is back for schools, Management institutes along with some of the post graduation courses. Anxiety among st students and parents increases with each step of admission process. For some of the institutes there is stiff competition as number of applicants are in large number compared to total available seats. Admission process involves multiple steps such as inviting applications, shortlisting first round candidates for selection, actual admission process, second round shortlisting etc.
Form Submission Process
It is important that institute communicate with students , parents on continuous basis so that everyone would be aware of status of the admission for the individual.When Application form is submitted and online payment process is completed by the candidate , an automated email/ sms should be sent to the candidate about confirmation of the application reception.
In some cases candidate sends demand draft or Challan copy to institute or at admission center after filling online form. In such case email/sms notification is essential to convey reception of demand draft or Challan copy.
Grievance/ Error Communication:
In the centralized admission process, admission team scrutinizes application form of the applicant and if there is any error or missing document then it should be conveyed through sms. Quick process of communication with the candidate helps to reduce anxiety and provides more time to the applicant to rectify the error.
Admission / Allotment Communication:
After admission form processing is over, institute need to convey about first round shortlisting to the applicant. Some of the institutes display list on online/ offline notice board. However in order to reduce anxiety institute should send sms and email to individual applicant. Such communication helps applicant to make travel arrangements to travel to institute and confirm his/her admission.
Admission Vacancy Position:
In case of centralized admission process admission committee displays list of vacancy for the subsequent rounds. It is better to communicate it over internet and email/sms. Individual college/institute vacancy should be displayed so that candidate can get the idea of admission prospect for the next round.
Continuous communication about next step reduces anxiety and helps to execute admission process efficiently. ePravesh® provides mechanism to execute this continuous communication of admission process.
-Principal (Dr. Mrs. Erin Nagarvala School)
“We will be using ePravesh® for our LKG admissions for the third time this year because it has most certainly proved to be beneficial. Naturally it saves the administration time and man power when compared to the old way of issuing forms. Most importantly it saves parents a very long and uncomfortable overnight wait outside the school gate to ensure they get a form. As every stage in the admission process can be communicated by email or sms messages it once again saves many hours of answering telephone and walk in inquiries. The Notice Board is a very convenient way of keeping parents updated at all times. As all the students data is compiled in an excel sheet it is convenient to arrange and sort as required. “
Mr. S. P Badgujar
North Maharashtra University (NMU) Distance Education Head
“ePravesh® as a platform has helped us to reach out to a variety of students across the country. Not only has it helped us to increase awareness but their excellent technological knowhow have made the process of admission cost effective and swift for us. The human resource that we needed to deploy previously has gone down and so has the manual error. All in All it has help us set up an organised system into place which makes the entire process transparent and effective for both the institute and the students