Managing digital documents during admission process
Admission process involves many steps and procedures to be followed till confirmation of final admission. When institute invites application from the students it is also mandatory to provide self attested copies of previous examination marksheets, leaving certificate, copy of photographs, demand draft/ Challan Copy, category certificate if any.
Traditional Process of admission accepts all such documents as hard copy and it involves manual verification of the documents, storing the documents for record keeping. Hard copy documents management involves lot of cost. Student need to send it to admission center through courier. There is significant delay associated with the courier. Admission Center need to store it at right location so that it can be referred during admission process.
Digitization process can save cost associated with managing hard copy documents. During admission process students can upload documents along with entering mandatory details and can make online form fee payment using credit card/ debit card or internet banking. Uploading the documents on the portal will remove need of sending physical copy documents to admission center.
Admission center can view individual student documents in the system in the form of soft copy and it can be referred for the admission process.It would speed up the overall admission process and accuracy of overall process can also be improved.
ePravesh.com provides facility to upload student documents which can be accessed by admission team at any point of time as it is being stored in secure cloud environment. Central Repository also helps university to access document whenever required. It removes need of hard copy documents completely.
Advantages of Digital Document Processing:
1. Saves cost associated with Document Management
2. Saves cost of document storage
3. Easy availability of the documents at any location
4. Process Simplification