Importance of Online Exam
The invent of technology has lead to many positive changes in the world. It helped the humans to progress faster in every field. It made the human life much easier and comfortable. The technology also challenged and encouraged humans to innovate many more new technologies with their knowledge.
Online exams can be considered as such a wonderful innovation created with the help of technology. Online exams are those exams which can be conducted using internet based devices. These exams have the look and feel of traditional exam. The only difference is that the answers need to typed rather than written.
Online examination software is such a platform developed with the help of highly advanced technology. This software is especially developed to overcome the issues or shortcomings of the classroom based traditional examinations.
This software provides the benefit of giving the exam from the comforts of home. But appearing for exam from a remote location might raise doubts about the techniques being used to prevent cheating or malpractices.
Thus, in this blog, we will see how online exams are monitored and the ways in which they help to resolve the issues related to physical invigilation (proctoring).
Challenges faced during invigilation of traditional exams
Traditional exams are conducted in classrooms at specified exam centres. Following are some of challenges faced while conducting traditional exams.
The exam centres need to be made available for giving the exams. This includes costs getting invested on finding exam centres, arranging the infrastructure and appointing examiners for invigilation.
The candidates and examiners need to travel to the exam centres. This can result in wastage of time and money for both.
The question papers and answer sheets which are made up of paper need to be made available in adequate quantity. Thus, paper based examinations are not much environment friendly.
Also, the answer sheets are carried to and fro from the exam centres physically and stored at a location. This way of transportation is prone to damage and mishandling. It would also involve some costs to be invested on invested on infrastructure.
In short, traditional pen paper based examinations are environmentally unfriendly, involves tedious manual work and most importantly involves huge administrative and transportation costs.
Challenges of Remote Exams
The Online Examination Process is cost-effective but it also brings its own challenges of managing distributed exams across multiple locations. The most challenging part of a conducting a remote online exam is its invigilation.
As the exams are held are diverse locations, it is impossible for the examiners to visit each candidate physically for identity verification as also to monitor them during the exam.
In most of the cases, the exam authorities need to identify designated exam centres and students need to visit the centre to appear for the online exam. There is a significant cost involved in managing those exam centres. Thus the issue of arranging exam centres, infrastructure and physical invigilation is not completely resolved.
Splashgain has thus come up with a leading edge technology to address these challenges. Eklavvya is online examination software developed using various highly advanced remote proctoring mechanisms which would help prevent cheating and malpractices at all costs. It will also help to eliminate all the tedious manual works and thus help to bring down the costs to a large extent.
Let us understand the concept of remote proctoring and how it helps to conduct online exams securely.
Remote Proctoring Process
Remote proctoring is the process to authenticate, authorize and control the online examination process in a scalable manner. The remote proctoring technique enables you to monitor the candidate appearing for the exam from any location. Technology enables the invigilators to monitor the candidates from anywhere worldwide.
In the traditional exam process, an invigilator needs to be present at the exam centre to validate candidates appearing for the exam. For each exam centre, you need one invigilator for around 30-50 candidates. So for conducting the exam of 1000+ candidates, you would need more than 25 invigilators controlling the exam process. This would involve too much of manual work and unnecessary costs.
The remote proctoring technique enables the invigilator to sit at a computer lab/ Home and get a view of the entire exam process of individual students/ Group/ Batch of the students with the help of web camera.
All the activities of the exam can be tracked and monitored easily. There is no need for the invigilator to be physically present at the location. The invigilator can eliminate travelling and other miscellaneous costs. Manual activities related to exam administration also get reduced with technology implementation for exam proctoring.
There are many techniques involved in Remote proctoring which help to authenticate and authorize the candidates before the exam. This helps to eliminate the chances of identity frauds. With the help of web cameras and speakers, the system can capture candidate’s photos and video footages as also sounds from the candidate’s environment.
Remote proctoring also blocks the access to the browsers other than the one in which exam activity is going on. Thus the candidate is unable to open a new browser or switch to another one.
Remote proctoring also helps to log IP address of the system and keep a track of every activity related to the online exam.
The Artificial Intelligence powered features such as chatbots and suspicious object detection also enable the invigilators to put a stop to cheating.
Thus, Remote proctoring is the one and only best solution to conduct online exams in a secure and hassle-free manner.
Remote Invigilator can perform the following tasks
- Initiate Live Chat with Candidate appearing for the exam
- Kill Exam of the remote candidate in case if it is found that candidate is cheating during an exam
- Live Streaming View of the Candidate during Exam Process to authenticate the individual identity
- Verify that the candidate is not getting any help from the surrounding environment.
Use cases of Remote Proctoring
- Education institute looking to conduct Online Entrance Exam for the prospective students can use this technology to conduct online exams across the nation. The process of booking exam centers, administration, transportation, physical invigilation, etc gets eliminated.
- Organization wants to conduct hiring/employment test for the prospective employees can rely on the remote proctored test as one of the criteria.
- Coaching institute can conduct nationwide mock exams with remote Proctored mechanism
- Skill Based Training Organizations that offer final certificate exams can utilize the remote proctoring process to conduct their online exam in a cost-effective manner.
The online exam process is becoming the norm for majority of the exams. Online methods of exam are being used to conduct Entrance Exam, Practice Test Series, Tests for Employment purpose, Tests for assessment of internal employees, Tests for skill-building, etc. for various schools, colleges, universities as well as for corporate organizations.
Gradually, most of the tests are going to be conducted online in the coming future.
The growth in the demand of online examinations will encourage adoption of remote proctoring services. This will help to keep the momentum of digitization and enhance the quality of education in many ways.
Eklavvya.com is an online assessment and knowledge management solution used by many corporate, Professional Training Institutes, Universities involved in skill-based training. It is useful tool for Various Test Preparation, Entrance Tests for Academic Courses, Regular Assessment for University Courses. Many Education entities have been benefited from this new approach to the assessment. You can enroll for Free Trial to check all features.