How Technology can improve administration of time consuming admission process of Indian Education System
Admission process is mission critical process for the students as well as for institutes. It is important process when students or applicants experience while applying to various universities, colleges, institutes. Generally Indian admission system is driven by complex rules for category reservations, entrance exam scores, misc other criteria of sports quota, HSC marks, Group percentage, Date of Birth Criteria etc.
In today’s scenarios admission forms are sold from the bank, education institute counter. Students need to stand in long queue for admission form collection, form submission, printouts, attestation of various photocopies of ssc,hsc marksheets,caste,domicile certificates, submission of form fee in the banks, collection of acknowledgement slip etc. This process had to be repeated multiple times as students need to submit multiple forms so that there is chance of getting admission at minimum one course.
In case of institutes or Universities tasks becomes more critical and challenging as they receive hundreds or thousands of admission form. Classification of form based on misc criteria, shortlisting of candidates, generation of merit list , wait list, communication of counselling rounds to candidates is mission critical operation and must be done with 100% accuracy.
Some of the institutes and universities are trying to use technology to simplify this process however it has been conferred with issues related to server capacity, overload traffic for server even in some cases there is lack of training process about usage of technology for admissions team.
There is critical need of matured, tried and tested platform like ePravesh.com to manage admissions process in simplified paperless way.
Here are some of the important things to analyze while going for technology usage for admission process.
|1||Scalability||Platform should be scalable enough to manage admission process of multiple courses, multiple admission forms without any difficulty.In case if multiple students are filling the form online then there should be no performance drop and each applicant should be able to submit form easily.|
|2||Information Security and Backup||There must be process to secure sensitive data related to admission process. Proper security mechanism with access, authorization rights management so that admissions team can manage digital data in effective way.|
|3||Help for applicant while submission of Form||Using technology system should be able to provide multiple supports using email suppot, sms support, Online Live Chat Support , Online video about how to fill form etc.System should have query management which will keep track on student/applicant queries of admission process and it can be resolved on timely manner.So that there will be no error or doubt for the applicant during form submission|
|4||Automation of Merit List generation, Short listing Process||In case of hundreds of applications system should be able to generate merit list, wait list based on criteria mentioned and it should be communicated to applicants over email/sms to reduce anxiety among applicants.|
|5||Management of Group Discussion/ Counselling Scheduling||System can help to generate schedule of group discussions or counselling schedule. IT can be communicated over email and sms so that applicants or parents need not have to visit institute campus multiple times. It is crucial for outstation applicants.|
|6||Payment of Form Fee, Course Fee in Online way||Instead of going for traditional way of payment collection through banks institutes can opt for online system where students are able to make online payments. It will save lot of time for Demand draft sorting,collection, reconciliation process.|
|7||Centralized Admission management||In case of centralized admission process system should be able to provide options for the applicant based on priority and importance. Algorithm should work in such way that seat allotment can be done computerized way with 100% accuracy.|
-Principal (Dr. Mrs. Erin Nagarvala School)
“We will be using ePravesh® for our LKG admissions for the third time this year because it has most certainly proved to be beneficial. Naturally it saves the administration time and man power when compared to the old way of issuing forms. Most importantly it saves parents a very long and uncomfortable overnight wait outside the school gate to ensure they get a form. As every stage in the admission process can be communicated by email or sms messages it once again saves many hours of answering telephone and walk in inquiries. The Notice Board is a very convenient way of keeping parents updated at all times. As all the students data is compiled in an excel sheet it is convenient to arrange and sort as required. “